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PROJECT ASSISTANT

Contract Notice

Project Title: PROJECT ASSISTANT
Agency Name: DTU Office of The Prime Minister
Notice Type: Contract Notice
Publication Date: 15/09/2020
Reference Number: 1596
Contract Type: Works
Estimated Value: Not Provided
Currency: Not Provided
Deadline for Expression of Interests: 29/09/2020 00:00
Opportunity Status
This opportunity is for information purposes only
This opportunity is not yet open for response
This opportunity is now open for response
This opportunity is now closed for response
Access Opportunity
This opportunity is for information purposes only
This is a Contract Notice and cannot be responded to directly. Please check the body of the notice for further details

Contract Notice

1. Project Title: PROJECT ASSISTANT

2. Suitable for SMEs: No
3. Contract Type: Works
4. Description: Main responsibilities include:

•Organizing work in a dynamic and complex environment to meet deadlines and daily requirements
•Managing the office including but not limited to preparation of flow-charts, spread-sheets, email, reports, document filing and retrieval (electronic and hard copy), document printing and scanning, management of inventory, management of the support staff
•Remaining knowledgeable of the work of DTU and acting as the first line responder to inquiries
•Ensuring that matters of urgency and priority are communicated immediately
•Scheduling meetings (inclusive of notification of participants, diarizing of the meetings, booking of meeting facilities and required technology),
•Accurately recording, preparing and disseminating minutes
•Tracking decisions and action items (e.g. assigned tasks and next steps)
•Drafting communications, Cabinet memoranda and Tenders Board documents
•Maintaining contacts of all stakeholders and partners
•Preparing the first draft of power point presentations and documents for distribution (e.g.) brochures, pamphlets, virtual brochures
•Organizing travel and accommodation for members of the project team as required
•Managing the on-boarding of consultants contracted by the project team
•Supporting internal team initiatives
•Preparing and providing documentation to internal teams and key stakeholders when requested
•Researching relevant subject areas and retrieving necessary information, as requested by members of the Project Team
•In addition to the duties required above, the Project Assistant may also be required to complete tasks that are within the scope of the title and considered reasonable by industry standards






The successful candidate should have the following
•A minimum of an Associate’s Degree in Secretarial Science, Public Administration, Business Management/Administration, Human Resources Management/Development or a related Field
•Experience in project management roles or examples of supported project management initiatives preferred
•Experience working within professional services firms (e.g. accounting, consulting) preferred
•Proficiency in MS Office (Word, Excel and PowerPoint), i.e. ability to prepare Powerpoint Presentations.
•Hands-on experience with flowcharts, technical documentation and schedules
•Knowledge of project management software (e.g. Microsoft Project)
•Demonstrated skills, knowledge and experience in document storage and retrieval
•Preparing reports, executive summaries and status reports
•Demonstrated ability and desire to work collaboratively with senior-level professionals and ability to build relationships with stakeholders
•Willingness to work hands-on to achieve objectives in a relatively “flat” organizational structure
•Attentive to detail, accurate and well organized
•Cooperative and willing to assist others and work in a team environment
•Outstanding communication skills (verbal and written)
•Must be confidential and have demonstrated integrity

The Office of the Prime Minister now invites eligible individuals to indicate their interest in providing the Services. Interested individuals should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Individuals will be selected in accordance with the National Competitive Bidding Selection procedures set out in the IDB’s: Policies for the Selection and Contracting of Consultants financed by the IDB and it is open to all eligible bidders as defined in these policies. All CVs and qualification documents must be submitted Re: Project Assistant to E-mail: DTUPROCUREMENT@BAHAMAS.GOV.BS on or before 5:00 pm on September 29, 2020.
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5. Awarding Authority:
DIGITIZATION AND TRANSFORMATION UNIT, PEU, OFFICE OF THE PRIME MINISTER
Cecil Wallace Whitfield Building, West Bay Street, Nassau, N-3017, Bahamas
Tel. 8269075, Email: DTUPROCUREMENT@bahamas.gov.bs
Contact: PROCUREMENT SPECIALIST


6. ISIC Code(s):
82 - Office administrative, office support and other business support activities - 8211 - Combined office administrative service activities

7. Main place of delivery:
NASSAU

8. Reference Number: 1596

9. Estimated Value
Value: Not Provided
Currency: Not Provided
10. Deadline for Expression of Interests: 29/09/2020 00:00

11. Response Address:
As in section 5. Awarding Authority

12. Other Information: